HANDBOOK ABOUT WRITING AND SENDING THESES

(Transl. Julia Wiśniowska, Matylda Grabska)

 

TYPICAL MISTAKES

which you should eschew

(from less important to most important)

 

1.      Formal mistakes (for example: lack of page number, lack of information about major).

 

2.      Stylistic and orthographic mistakes.

 

3.      Semi-scientific terminology (jargon, newspeak).

 

4.      Inaccurate or composite link to literature (annotation or bibliography).

 

5.      Lack of term reference (illustration, quotes), fictional relevance or incorrect link (for example if there is a text published in the network with the given source, then giving a link is not enough and it is necessary to give also the source).

 

6.      The content is divergent with the title.

 

7.      Lack of connection between thesis and the subject of the classes (for example no ethical matters in the paper about ethics).

 

8.      The topic is different than accorded before with your lecturer.

 

9.      Vague, imprecise, unintelligible language.

 

10.  Plagiary (fallout of “E” mark from your subject).

 

 

A. GENERAL RULES

 

11. Theses should be delivered in two forms – in electronic file and in printout (sending e-mail or just printing work will not be sufficient):

·         File:

-          It is requested to send the electronic version of your thesis on indicated address, which you can find in tab: Contact (or, if the file is too big, it can be delivered on CD, pen-drive, etc.).

 

-          Send the saved text on ,,doc”, ,,rtf” format, or OpenOffice files.

 

-           PowerPoint presentations (it is advisable to attach the PDF copy, but remark that sending just PDF is not sufficient). How to easily convert file: http://www.zamzar.com/

 

-          The format of the electronic file have to be fitted for searching and edition (the edition option should not be blocked).

 

-           The topic of electronic letter and the title of the file should contain: Surname_Title_NameofSubject_CourseType_Major_YearofStudies.

 

-          It is advisable to send the files from the e-mail address which contains the surname of the sender (otherwise e-mail can be lost in “SPAM”).

 

12.  Printout: during classes, consultations or to lecturer mailbox next to secretariat on II floor of the Campus.

 

13.  The printed version should be handwritten signed on the title page.

 

14.  Editorial demands: the file format: document made in Microsoft Word program or rtf. Font: Times New Roman 12. Space between rows: 1.5. Paragraphs justified. Page numbers (with the exception with the front page).

 

15.  General structure: front page, introduction, chapters and subchapters, conclusion and bibliography.

 

16.  Front page: should contain name and surname, year of study, major of the author, the date, the title, type of work (doctoral thesis, master’s thesis, graduate work, etc.), actual e-mail address and handmade signature of the author. It is not about esthetics, but especially about information, so it is not necessary to make exaggerated front page. The theses without the essential information may not be taken under consideration.

 

17.  Title must be compatible with the topic and content of the work.

 

18.  Topic: it is required to adhere to given topic and title. In may be helpful if the topic would be involved in doctoral thesis, master’s thesis, graduate work, etc. (for example it is better to write about well-known environment, work place and situation rather than unknown situations).

 

19.  Subtitle: the content should be separated and organized (the chapters, points, paragraphs) according to given criteria, which is written by the student in the introduction.

 

20.  Content: read: http://jacko.econ.uj.edu.pl/Start/MetodologiaPrac.htm#Struktura

 

21.  Annotations and bibliography (link)

 

22.  More advices and suggestions can be found here

 

 

Please eschew plagiarism

 

23.  The plagiarism is for example about inserting the entire or part of someone’s text (sentences, paragraphs, etc.) without quotation marks, annotation or by using someone’s ideas without indication of the source (for example if the text is taken from the classes, than is advisable to mention it in the referent).

 

24.  Attaching bibliography in the text may still indicate, that it is a plagiarism.

 

25.  It is advisable and required to quote, it is more valuable for the thesis. The quote law: http://forumprawne.org/prawo-autorskie/31544-prawo-cytatu.html

 

26.  The quotation mark is a sign and it should not cause fear in author of the thesis. Avoid relocating lines from the sources without taking them in the quotation marks and without giving their source.

 

27.  After reading someone’s words, it should be taken in the quotation marks and source is ought to be defined (with the page) in the annotation or in the bracket.

 

28.  Plagiarism might also be nonliteral exploitation of someone’s solutions without stating its author. Using one’s ideas should be mentioned by adding the source (where or when the author wrote or said about it). Even if the text is not literally quoted, but it is used, there should be made a referent to the source (for example to the lecture, giving its author, title and the date).

 

29.  Relocation the text from the Internet or from the book without quotation marks and annotation will effect in “E” mark (regardless of work advantages) and undermentioned legal implications.

 

30.  According to art. 115 sec.1 statutory law about copyright: „Kto przywłaszcza sobie autorstwo albo wprowadza w błąd co do autorstwa całości lub części cudzego utworu albo artystycznego wykonania, podlega grzywnie, karze ograniczenia wolności albo pozbawienia wolności do lat 3”. More gentle consequence of plagiarism would be expunction from student list.

 

31.   Bad practice: realigning words. It is better to quote, because the thesis will be more valuable, and the antiplagiarism programs have ability to recognize convergence.

 

32.  It is advisable to avoid fictional or inaccurate references and annotations. Every fictional annotation or quotation declines the value of the thesis one mark down.

 

33.  It is requested to avoid ghostwriting: if the thesis is written by yourself (and you quote all the sources), you are the author of the work. Using someone’s ideas (for example taking them from lecture summary), makes you co-author. In that case the main author is the lecturer and she/he should be pointed at the front page.

 

 

B. ASSIGNMENT AND CONTEST PAPERS

 

1.      Same rules as in part “A”.

 

2.      Volume of the thesis:

·         contest paper – about 7 pages of standard text per 1 person,

·         assignment paper – about 5 pages of standard text per 1 person,

·         justifying absence – 2 pages of standard text per hour (45 minutes), in English – 1 page per hour.

 

3.      Scale:

·         winning in competition – “A” mark from exam, only if the rest of conditions have been achieved (participation in conference and full presence on classes),

·         assignment gives maximum 1 point. It is possible to gain part of the point.

 

4.      Papers mentioned above are not obligatory. The deadline is agreed with students during classes. Usually submitting paper take place one month after inauguration of the subject. The lecturer normally writes the information on his website related to the subject. After deadline the information disappears.

 

5.      Only outstanding papers can win in the competition. If there is more than one outstanding paper – every paper wins. If there is none – nobody wins.

 

6.       Exceptional papers have to be presented during conference (the mark involves it).

 

7.      Every paper have to be written by one person (one author).

 

8.      One person can write one contest paper.

 

9.      One person can write more than one assignment paper.

 

10.  Taking part in competition must be reported to your “assistant”.

 

11.  It is possible to withdraw from competition without any consequences.

 

12.  Papers are being examined only once – after giving the paper there is no opportunity to correct it.

 

13.  Topics of contest paper are given in “imprint” on website about subject.

 

14.  If the topic is the same for everyone, every modification of the topic have to be discussed with the lecturer.

 

15.  Only papers on the subject of competition/ assignment will be accepted. It is insufficient to title the paper according to given topic – the content must also apply to it. It is advisable to use the methodology given on the first classes. The topic should be well considered, is it possible to discuss about it with your lecturer (on the consultations).

 

16.  Paper must be delivered to person who is writing joint report (if it is obtained).

 

17.  Best papers will be published on the Internet. If someone do not agree with it – it is requested to make an annotation about it in the last sentence. Lack of it will be treated as the approval for publication (it will not effect on your mark).

 

18.   Papers given after deadline will have lower mark proportional to delay – every started week will reduce the mark by one, so giving paper 3 weeks after deadline will be divergent with the purpose of contest paper.

 

19.  Those valuable papers which did not win the competition, will be treated like assignment papers – they may have good influence on the final mark or will justify the absence.

 

20.  Warning: using plagiary will effect in “E” mark from the subject.

 

21.  If something is unclear – ask, ask, ask.

 

 

C. DOCTORAL THESIS, MASTER’S THESIS, GRADUATE WORK

 

1.      Same rules as in part “A”.

 

2.      At the begging of the thesis file the student should insert questions and comments, instead of in e-mail – in that case the lecturer will respond to them.

 

3.      Thesis promoter and reviewer will mark the formal aspect of the paper (bibliography, annotations, quotations, grammar, style, etc.) only when the paper is in final shape – just before thesis defense, there is no time for corrections. Thesis promoter is not obliged to correct orthographical, punctuation or stylistic errors in the thesis.

 

4.      Plagiarism may be exposed just before thesis defense and it may effect in not achieving diploma. It is advisable to avoid this risk by using quotation marks and annotations.

 

5.      The topics are posted here: http://jacko.econ.uj.edu.pl/INFO/TematyDyplMgr.htm

 

 

D. Rules about writing notes from the classes

 

1.      Same rules as in part “A” and “B” (above).

 

2.      Headline – if you are writing on your own (and every sources are quoted) – you are the author. If you use summarize notes from classes without quotation marks – you are co-author of the paper.

 

3.       Subject: notes from classes – when, what subject and topic.

 

4.      If something is unclear – it is advisable to come to consultation and ask.

 

5.      Complementing the classes: the first thing to do is to make a conspectus and text from website about classes. Fill it with notes from classes, related sources, quotations and your own thoughts. Notes complements from classes should always be written in color green (those excluded in conspectus), information taken from the sources write in color blue (write the source in annotation), your own thoughts about the subject should be written in color orange, corrected errors in www conspectus write in color red (if you discover them). The things that are identical with website content leave in color black.

 

6.      Minimum 5 pages per person, if it is assignment paper.

 

7.      Justifying absence – 2 pages per 45 minutes left classes.

 

 

E. RULES ABOUT WRITING SUMMARIES

 

1.     Same rules as in part “A” and “B” (above).

 

2.     Summarizing articles written in foreign languages is not the same as translation.

 

3.     Parts may be translated, but it should be marked as quotation and should be pointed in annotation – mention the translator, for example yourself.

 

4.     If in the quotation are included referents and quotations, the source should be given, like in the text.

 

 

F. RULES ABOUT WRITING JOINT REPORTS

 

1.     Same rules as in part “A” and “B” (above). Papers written inconsistently with given rules will not be taken under consideration.

 

2.     The length of the text – about 5 pages.

 

3.      Joint report should be reported to the “assistant”.

 

4.      Deadline is planned on one month before end of semester.

 

5.      The report should be marked by the author in scale 2 to 5 and the grade should be justified. This mark will not affect on lecturer mark, but mistakes made in joint reports or inaccurate grade will affect on final mark.

 

6.      The formal shortcoming must be pointed – does paper responds to question given in introduction?, annotations, orthography, punctuation, etc.

 

7.      It is worth to be impartial (amicus Plato sed magis amica veritas).

 

8.      The substantive errors in paper have be completed (avoided or badly subsumed issue, gaps in bibliography, structure of the paper, formulate problem in introduction).

 

9.      The paper can be completed with missing elements.

 

10.  Joint reports can include annotations, etc. – joint report is thesis as well.

 

11.  Joint report must be given in 2 weeks’ time.

 

12.  If something is unclear – it is advisable to come to consultation and ask.

 

 

G. Rules about creating websides with assignements and notes from classes

 

1.Collect every assignment and send the link to the main website, where “link” list is (with the title of the assignment).

 

2. Main website includes plan of papers and notes – according to topics (not the authors).

 

3. Main website should be entitled by giving: subject of the classes, semester, name and surname.

 

4. If there is a need, convert your papers to RTF format.

 

5. Be sure that every author gives at the begging of the paper: name and surname, major, course type, year of studies. Write the date of delivered paper.

 

6. Graphic assignments should be left in original format.

 

7. Ready-made assignment should be delivered on CD, pen-drive, etc.

 

8. The author name and surname of every note should be written at the beginning of the text.